Your job is to write reports clearly, accurately, and with as much detail as needed. That requires a certain level of customization and attention to each report. But you also aim to be as efficient as possible so your company can increase profitability (without sacrificing report quality).
That’s where workflows come in. The existing processes at many companies often involve duplicating old information and subbing in the current project details. In other words, renovating an old report instead of writing a new one. This can be time consuming and leaves a lot of room for error. Systems like Microsoft Word™ make it difficult to enforce workflow processes, and sending reports to other people can complicate version control, potentially harming data standard compliance.
What if there was an easier way? What if your workflow could become more efficient and produce better reports?
Report writing software can make that happen. By automating report creation and generation, you can keep your concerns about report structure in check while making your job easier.
Consider this: Every time you write a report, you gather data from various sources – research materials, photographs, maps, regulatory datasets, field notes, interviews, previous reports – and populate this data throughout your report. You may have to look at past reports to remember how you phrased something. And it can be frustrating to attempt to keep reports consistent and accurate when tools like Microsoft Word can easily get you off track. Doing it like that is time consuming and prone to errors.
With report writing software, you can automate the process. Of course, not every software product is the same (more on this later), but features may include:
Perhaps the best opportunity for ongoing time savings is in the initial setup of your report. Let’s say you frequently write Phase I ESA-ASTM reports. Typically, you might start by duplicating your last ESA report and replacing the old information with the new information. But this poses several problems:
In other words, the work doesn’t flow.
With the right report writing software, these problems can be solved with features such as:
Features like these can really streamline the most time-consuming parts of report creation.
Then, there’s the rest of the process of making your report look and sound good.
That often requires multiple rounds of editing, which can get confusing and cumbersome when done in Word or other general-purpose writing software.
Report writing software is purpose-built for this task, with specific tools that support collaborative writing, editing, and review of your work. For example, you can:
At least, you can do all of this with Quire. Quire ensures that writing a report is no longer a painful process that saps your productivity. Rather, it’s easy and efficient.
What’s more, Quire can help you with workflows and compliance, so you can be sure that all your documents are properly formatted and compliant with standards like Freddie Mac, or Fannie Mae and CLOSER™ report guidelines.
Quire has a number of innovative report writing Features that support your ability to create consistent, clean, and compliant Reports. In fact, our clients work closely with their Quire Account Managers to set up custom, repeatable Templates that encourage efficiency, and workflow rules that support and encourage your preferred Report creation process.
Workflows & Compliance Features from Quire include (but definitely aren’t limited to):
Make your work flow. Contact Quire to learn more and get started with the best report writing software on the market.